Would you be surprised to learn that Microsoft Outlook 2010 works with all of your electronic mail accounts? It's true. And if you set this up, you will have one central place for every one of your mail. And if you're like me, with too many accounts, this can be a huge time and energy saver.
If you want to make everything work well together you have to tasks to accomplish two things. The first is configuring your Outlook program to communicate with your Hotmail or AOL mail or Hughesnet or whatever service you are using.
With a few of these systems you may have to choose which email protocol (sets of rules) you are going to set up. Most accounts work with one or both POP3, IMAP. Outlook 2010 supports both of these, as well as other, less well-know protocols.
All of the above is important, but there's no way I can cover this part of the project here. What you need to do to make Outlook 2010 work with each individual system would take its own article. We're here to talk about the other set of tasks.
The Other Set of Tasks
Let's put that aside for now. You also need to know what to do with the messages after they end up in Outlook. That's what we are going to cover here.
What to Do When You Obtain Messages
When you have everything in the first part of the procedure established, Outlook will instantly check each e-mail consider you, based upon the settings in your Send/Receive groups.
When they come into Outlook 2010, messages get stored in various spots relying on the messaging method utilized by the service. Messages from Gmail or Hotmail accounts generally end up in their own set of folders, while messages from a lot of other services end up in the routine Outlook Inbox.
That pleads the question of how you know which messages are associated with which accounts? The messages that end up in their very own unique folders are easy to determine. For messages from other services, you could constantly inspect the To: field of the message. The e-mail address the message was indicated for will appear there.
Exactly What You Need to Do When You Are Sending Messages
When getting ready to send messages, you need to control which account Outlook 2010 uses. Outlook always has a default account for sending email. But you can always override it. Follow these instructions to do so:
* When you work on a brand-new email message, Outlook presumes that you want to send the message from the same account you are working in this instant. This is a substantial change to the way it used to work in the past. In previous versions, Outlook assumed you wanted it to send messages using the default email account.
* When you are responding to a message, Outlook assumes you want it to make use of the same account the email was delivered to. You could tell it to use a different account if you want to.
* When you forward a message, Outlook once again assumes you wish to make use of the same account the message was sent out to. And once again, you can override this if needed.
Wondering exactly how you inform Outlook 2010 to use some other account. It's easy as long as you open the message in its own window. Just find the "From" button. It is found beside the "Send" button, and only appears if you have Outlook set to manage several accounts. Click From and choose the account you want Outlook to .
Change Outlook's Default Account
You could easily change which account Outlook considers the default if that makes things much easier for you. Follow these actions:
1. Click on the ribbon's File tab. This opens Outlook 2010's brand-new Backstage view.
2. Click the Info option in the left-side menu. This shows the "Account Information" screen.
3. Click the Account Settings option, then click the Account Settings menu option that appears. Yes this seems strange but that's the way the menu is set up. This opens the "Account Settings" dialog box to the "E-mail" tabbed page. You will be able to see a list box consisting of a list of the e-mail accounts your Outlook is set up to make use of today.
4. Tell Outlook which account you wish to set as the default account. This activates the "Set as Default" selection.
5. Click the Set as Default option to lock in the change.
6. Click Close to go back to the main window.
That's all you need to know to easily handle several email accounts.
If you want to make everything work well together you have to tasks to accomplish two things. The first is configuring your Outlook program to communicate with your Hotmail or AOL mail or Hughesnet or whatever service you are using.
With a few of these systems you may have to choose which email protocol (sets of rules) you are going to set up. Most accounts work with one or both POP3, IMAP. Outlook 2010 supports both of these, as well as other, less well-know protocols.
All of the above is important, but there's no way I can cover this part of the project here. What you need to do to make Outlook 2010 work with each individual system would take its own article. We're here to talk about the other set of tasks.
The Other Set of Tasks
Let's put that aside for now. You also need to know what to do with the messages after they end up in Outlook. That's what we are going to cover here.
What to Do When You Obtain Messages
When you have everything in the first part of the procedure established, Outlook will instantly check each e-mail consider you, based upon the settings in your Send/Receive groups.
When they come into Outlook 2010, messages get stored in various spots relying on the messaging method utilized by the service. Messages from Gmail or Hotmail accounts generally end up in their own set of folders, while messages from a lot of other services end up in the routine Outlook Inbox.
That pleads the question of how you know which messages are associated with which accounts? The messages that end up in their very own unique folders are easy to determine. For messages from other services, you could constantly inspect the To: field of the message. The e-mail address the message was indicated for will appear there.
Exactly What You Need to Do When You Are Sending Messages
When getting ready to send messages, you need to control which account Outlook 2010 uses. Outlook always has a default account for sending email. But you can always override it. Follow these instructions to do so:
* When you work on a brand-new email message, Outlook presumes that you want to send the message from the same account you are working in this instant. This is a substantial change to the way it used to work in the past. In previous versions, Outlook assumed you wanted it to send messages using the default email account.
* When you are responding to a message, Outlook assumes you want it to make use of the same account the email was delivered to. You could tell it to use a different account if you want to.
* When you forward a message, Outlook once again assumes you wish to make use of the same account the message was sent out to. And once again, you can override this if needed.
Wondering exactly how you inform Outlook 2010 to use some other account. It's easy as long as you open the message in its own window. Just find the "From" button. It is found beside the "Send" button, and only appears if you have Outlook set to manage several accounts. Click From and choose the account you want Outlook to .
Change Outlook's Default Account
You could easily change which account Outlook considers the default if that makes things much easier for you. Follow these actions:
1. Click on the ribbon's File tab. This opens Outlook 2010's brand-new Backstage view.
2. Click the Info option in the left-side menu. This shows the "Account Information" screen.
3. Click the Account Settings option, then click the Account Settings menu option that appears. Yes this seems strange but that's the way the menu is set up. This opens the "Account Settings" dialog box to the "E-mail" tabbed page. You will be able to see a list box consisting of a list of the e-mail accounts your Outlook is set up to make use of today.
4. Tell Outlook which account you wish to set as the default account. This activates the "Set as Default" selection.
5. Click the Set as Default option to lock in the change.
6. Click Close to go back to the main window.
That's all you need to know to easily handle several email accounts.
About the Author:
To use your existing Gmail, Hotmail or Yahoo Mail account with Outlook 2010, or would like to create new accounts for this purpose, here's what you need to do. Click now for more information.
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